Moving to a new state is exciting, but transporting your vehicle can feel overwhelming if you don’t understand the process. Whether you're relocating for work, education, or family reasons, knowing how to ship a car across states can save you time, money, and stress. If you’re unsure where to begin, this helpful guide on how to ship a car across states</a> provides useful background before you how to ship a car across states dive into the full process. In this article, we’ll break everything down into clear, manageable steps so you can confidently move your vehicle from one state to another.
Why Shipping Your Car Is Often the Smartest Choice
Before diving into the process, it’s important to understand why shipping your vehicle can be better than driving it yourself.
Driving long distances adds mileage, increases wear and tear, and can result in unexpected costs such as fuel, hotel stays, meals, and potential mechanical issues. Shipping your vehicle:
- Saves time
- Reduces stress
- Protects your car from excess mileage
- Minimizes travel fatigue
- Can be cost-effective for long distances
If you’re moving hundreds or thousands of miles, hiring a professional auto transport service is often the safer and more practical option.
Step 1: Plan Your Timeline Early
Timing plays a major role in a smooth vehicle relocation. Ideally, start researching transport companies at least 2–4 weeks before your move date.
Factors that affect scheduling include:
- Seasonal demand (summer and holidays are busier)
- Route popularity
- Weather conditions
- Distance between states
Booking early gives you better pricing options and more flexibility with pickup and delivery windows.
Step 2: Research Reliable Auto Transport Companies
Not all car shipping companies are the same. Take time to compare options carefully.
Here’s what to check:
Licensing and Registration
Ensure the company is properly registered and compliant with federal transport regulations.
Insurance Coverage
Confirm what type of insurance coverage is included and request documentation if needed.
Customer Reviews
Read independent reviews and testimonials to evaluate reliability and service quality.
Transparent Pricing
Avoid companies that give vague quotes or require large upfront deposits without contracts.
Doing your homework reduces the risk of scams or hidden charges.
Step 3: Request and Compare Quotes
Once you’ve shortlisted companies, request detailed quotes. Be ready to provide:
- Pickup and delivery locations
- Vehicle make, model, and year
- Vehicle condition (operable or inoperable)
- Preferred shipping dates
- Type of transport (open or enclosed)
Open vs. Enclosed Transport
Open transport
- More affordable
- Most common option
- Suitable for standard vehicles
Enclosed transport
- Higher cost
- Extra protection
- Ideal for luxury, classic, or high-value vehicles
Compare at least 3–5 quotes to understand the market range before making your decision.
Step 4: Understand the Contract and Terms
Before signing, carefully review the contract.
Pay attention to:
- Pickup and delivery windows
- Cancellation policy
- Payment terms
- Insurance details
- Claims process
Make sure everything discussed verbally is included in writing. Never rely solely on phone promises.
Step 5: Prepare Your Vehicle for Shipping
Proper preparation prevents delays and protects your vehicle.
Clean Your Car
Wash both the exterior and interior. This makes it easier to document any existing scratches or dents.
Remove Personal Items
Most carriers prohibit personal belongings inside the vehicle. Extra weight may also increase costs.
Check for Leaks
Ensure there are no fluid leaks. Transport companies may refuse vehicles with mechanical issues that pose safety risks.
Disable Alarms
Turn off any alarm systems to prevent unnecessary disruptions during transit.
Keep Fuel Low
Maintain about 1/4 tank of fuel — enough for loading and unloading but not too heavy.
Step 6: Document Your Vehicle’s Condition
This is one of the most important steps.
Take clear, timestamped photos from multiple angles:
- Front, back, and sides
- Close-ups of existing damage
- Interior condition
- Odometer reading
During pickup, the carrier will complete a Bill of Lading, noting the vehicle’s condition. Review it carefully before signing.
Step 7: Vehicle Pickup Process
On pickup day:
- Be present (or assign someone you trust).
- Review the inspection report.
- Confirm delivery address and contact details.
- Receive a copy of the signed Bill of Lading.
Once loaded, your vehicle begins its journey to the new state.
Keep communication open with the transport company for updates if needed.
Step 8: Track the Shipment
Most professional carriers provide:
- Driver contact information
- Estimated delivery window
- Status updates upon request
Keep your phone accessible during the delivery window in case the driver needs directions or scheduling adjustments.
Step 9: Vehicle Delivery and Final Inspection
Upon arrival:
- Inspect the vehicle carefully before signing off.
- Compare the condition with your pre-shipping photos.
- Check for new scratches, dents, or issues.
- Verify mileage.
If everything matches, sign the delivery confirmation.
If there is damage:
- Note it immediately on the Bill of Lading.
- Take photos.
- Contact the company to begin the claims process.
Never sign without documenting any concerns.
Step 10: Register Your Vehicle in the New State
After delivery, don’t forget the administrative side of your move.
You may need to:
- Update your vehicle registration
- Transfer your driver’s license
- Update insurance policy to meet state requirements
- Pay applicable taxes or fees
Each state has its own rules and deadlines, so check local DMV guidelines promptly.
Factors That Influence Shipping Costs
Understanding cost variables helps you budget properly.
Distance
Longer distances increase total cost but often reduce cost per mile.
Vehicle Size and Weight
SUVs and trucks cost more than compact cars.
Transport Type
Enclosed transport costs more than open transport.
Route Popularity
Major city-to-city routes are usually cheaper.
Seasonal Demand
Prices may increase during peak moving seasons.
Common Mistakes to Avoid
Many people make preventable mistakes during interstate vehicle relocation.
Waiting Too Long to Book
Last-minute bookings limit options and may increase prices.
Choosing the Cheapest Option Without Research
Low prices sometimes signal poor service quality.
Leaving Personal Items in the Car
This can violate company policies and increase risk.
Ignoring Insurance Details
Always confirm coverage limits and claim procedures.
Avoiding these errors ensures a smoother experience.
When Driving May Be a Better Option
Shipping is ideal in many cases, but sometimes driving makes sense.
You may consider driving if:
- The distance is short
- You want a road trip experience
- The vehicle has minimal mileage concerns
- You need immediate access to your car
However, calculate fuel, accommodation, food, and wear-and-tear costs before deciding.
Tips for a Stress-Free Experience
Here are additional tips to simplify the process:
- Stay flexible with pickup dates for better pricing
- Communicate clearly with the transport company
- Keep copies of all paperwork
- Maintain realistic expectations about delivery windows
- Plan alternative transportation during transit
Preparation is the key to reducing stress.
Final Thoughts
Understanding the full process gives you control and confidence during your move. Instead of worrying about logistics, you can focus on settling into your new home while professionals handle the transportation.
A well-planned vehicle relocation not only protects your car but also saves you time, energy, and unnecessary expenses. With the right preparation and reliable transport service, moving your car across state lines can be a smooth and stress-free experience.
